Using your X-Cart Account

This article provides help on using your X-Cart Account

HelpDesk sections

Communication center

This section allows you to communicate with the X-Cart Team by submitting inquiries (tickets).

Ticket Life Cycle

1. A new submitted ticket is dispatched to a corresponding department depending on the essence of the enquiry. 2. Request discussion is held until the required task is accomplished. 3. A ticket can be pre-closed automatically:

• a Sales ticket - if no messages are posted in the ticket during 30 days (14 days in pre-sales helpdesk accounts)
• a Project ticket - if all project tasks are finished and no messages are sent in the ticket during 30 days
• a Support ticket - if an issue reported has been solved and no messages are posted in the ticket during several days

The Pre-closed ticket status can be changed to Closed or In Progress manually in ticket properties. 4. If the Pre-closed status is kept, the ticket will be closed automatically:

• a Sales, Support or Generic ticket - in three days after the Pre-closed status is set and if no new messages are posted in the ticket
• a Project ticket - in three days if no new messages are posted in the ticket and all related project tasks are finished.

5. In case of necessity a ticket can be re-opened by status changing in ticket properties.

How to submit a new ticket

1. Log into your helpdesk account at https://secure.x-cart.com

2. Enter section ‘Communication Center’

3. Click button ‘Create a new ticket’

4. Fill in all fields:

• Type - Techsupport question or Sales question depending on the nature of your request

• License - in the left-side box called’ Unset‘ find the license for the store within which assistance is required. click the license and press the arrow button to move the license to the right-side box called ‘Set’.

• Product version - specify the version of your X-Cart store when submitting a support request, this information is helpful for the support team.

• HotRush - can be set for an urgent techsupport request , here’s more information on HotRush.

• Priority - Normal, Major or Minor depending on inquiry importance and urgency.

• Brief description - a short title of your request.

• Message - in the message area please type in your request in detail

• Add files - this tool allows you to attach files to a request; use buttons ‘Add’ and ‘Drop’ to the right to add and remove attachments.

5. Press button ‘Send’ to submit the request.

How to post a message in an existing ticket

1. Log into your helpdesk account at https://secure.x-cart.com

2. Enter section ‘Communication Center’

3. Find the needed ticket by its title in the list on tab ‘Communication Index’ or by a message ID using field ‘Search by Message ID’ to the left on the page (a message ID can be found in any email notification about the ticket)

4. On the message which needs responding click the Reply icon in the right upper corner

5. In the text area type your message and press ‘Send’.

6. Note: a message can be posted only in an open ticket; if the ticket is closed, either it has to be re-opened or a new one has to be submitted.

How to close a ticket

1. Log into your helpdesk account at https://secure.x-cart.com

2. Enter section ‘Communication Center’

3. Find the needed ticket by its title in the list on tab ‘Communication Index’ or by a message ID using field ‘Search by Message ID’ to the left on the page (a message ID can be found in any email notification about the ticket)

4. Click on the ‘Ticket properties’ link

5. In the ‘Status’ drop-down menu select ‘Closed’

6. Click ‘’Update.

How to re-open a ticket

1. Log into your helpdesk account at https://secure.x-cart.com

2. Enter section ‘Communication Center’

3. Find the needed ticket by its title in the list on tab ‘Communication Index’ or by a message ID using field ‘Search by Message ID’ to the left on the page (a message ID can be found in any email notification about the ticket)

4. Click on the ‘Ticket properties’ link

5. In the ‘Status’ drop-down menu select ‘Reopen’

6. Click ‘’Update

7. Note: it is advisable to reopen a ticket only if the new information directly relates to the problem reported in this ticket initially. Otherwise, your new message will be moved to a new ticket to be processed as a separate request.

Check-box ‘HotRush’

If you’ve run into an issue which renders your whole store down or disables an essential functionality, you can take advantage of the HotRush techsupport service. HotRush Support ensures request processing out of queue and within 2 hours. To enable the HotRush option for your request please tick the ‘HotRush’ check-box in ticket properties when submitting a new techsupport request or editing properties of an already submitted ticket.

How to disable ‘HotRush’

If a reported issue still persist but does not require immediate resolving for any reason, the HotRush option can be disabled by unchecking the corresponding tick-box in ticket properties. HotRush can be disabled without a limit as long as a ticket keeps the ‘Submitted’ status. As for ‘Assigned’, ‘In progress’ or ‘Re-opened’ tickets, there’s a limit to the number of times HotRush can be disabled - 3 times per one helpdesk account.The HotRush option cannot be disabled after the ‘Closed’ ticket status is set.

Drop-down menu ‘Priority’

When submitting a sales or techsupport (non HotRush) ticket, you can choose a priority level for it. The priority lever indicates how critical a request is and puts the request on a certain position in the requests queue. An issue may be:

• Major: a response is required as fast as possible,

• Normal: not that urgent, but a faster reply is preferred,

• Minor: the guaranteed 24-hour response time is fine.

The priority level can be changed in ticket properties as long as a ticket is open. This is useful when an issue needs to be resolved faster.

But no mater what ticket priority level is set, the X-Cart support team do their best to process your requests within less than guaranteed one business day.

However, for most critical issues please remember to enbale the HotRush option.

Note: To prevent misuse of the Major priority level we have to impose the following restriction on the system: the more Major tickets you open the lower priority your whole account has. That is, if the Major level is set for all tickets, the actual average priority level of the helpdesk account becomes Normal. Contrariwise, if most of tickets are Minor, the average priority level for the account gets higher. In other words, the average priority level of the account defines how quick any requests are processed.

How to rate a ticket

Service provided by the X-Cart team within a certain ticket can be rated. For the purpose the ‘Rating’ option is available. Only a closed ticket work on which has been finished can be rated. Also, comments on the provider service can be left. The comments are addressed by heads of corresponding departments providing this or that service. This ensures that customers’ feedback is always taken into consideration and necessary measures are taken. This way service provision is improved as much as possible.

To rate a ticket

• open ‘Communication Index’

• find the needed ticket in the tickets list by its title or by a message ID using the search field

• open ticket properties

• use the ‘Rating’ drop-down menu and the ‘Comments’ text field to share your experience

To rate an already closed ticket

• open ‘Communication Index’

• untick ‘Hide closed and rated tickets’, closed tickets will appear in the tickets list

• find the needed ticket in the list by its title

• click link ‘Rate Us’ to the right form the ticket name

• use the ‘Rating’ drop-down menu and the ‘Comments’ text field to share your experience.

Recommendations

Below is a guide to help things run smoother. By following these recommendations you will facilitate usage of your personal message board and save your time and money.

• Do NOT post the same question to different tickets ("cross posting"). Do NOT start a new ticket when there is a discussion on the same topic going on in another ticket already.

• Each separate issue is supposed to be posted to the Communication Center of your X-Cart Account into a separate ticket specially created for it. That is why please avoid posting several non-related to each other questions into one ticket to avoid possible miscommunication.

• When posting a new ticket, make sure you give your problem a good description.

Simply putting something like 'help me please my site is down' will not speed up the answer and will not help us to help you. If you are so excited over the sudden trouble, which has come like a bolt from the blue, that can't think clearly and positively about your cart and our company in general, please, calm down first. Then try the best and make out as detailed explanation of the problem as possible. Eventually it may appear the issue is not that bad as it seemed. Furthermore there is no such a problem that couldn't be cracked at all. If we cannot fix the problem we will give you a solution at the least.

• Specify your store version, software type, problem URL and access to your server. You can post server details to "Post access info" tab. It will help the support engineers a lot in troubleshooting. Otherwise, if your question requires technical investigation, problem–solving process will be delayed without server access.

• There are several types of tickets:
  • "Tech support question" for requests to tech support dep;
  • "Project question"
  • Thank you for ordering installation services,
  • etc.

Use an appropriate ticket to discuss a certain topic. It helps keep continuity and prevents from superfluous gathering of tickets which may cause misunderstanding and even miscommunication even between our employees.

If you are not sure what department or person your request relates to, choose support department. Tech support team will examine it and forward to a relevant department or person.

• All the notifications on messages posted in the communication center are sent to the email address you indicated upon registration. Please, keep it in mind while waiting for an answer and (what is more important) when you decide to change your contacts. You should notify us beforehand or you can change your contact email using 'Profiles' -> 'Edit self-profile' section of your X-Cart Account.

How to hide closed tickets from Communication Index

All tickets created in your account are displayed on tab ‘Communication Index’ in Communication Center. It may be convenient if only tickets requiring any action are displayed on this page. For the purpose check-box ‘Hide closed and rated tickets’ above the tickets list should be ticked. This check-box hides all closed and rated tickets from the list so that only Submitted, Assigned, In progress and Re-opened tickets are shown.

'Obsolete' and 'out of guarantee' X-Cart 4 Classic versions

When a support ticket is created and a license is set, the ’Product version’ drop-down menu appears. The version of the store, with which assistance is needed, should be selected from this drop-down menu. In the versions list certain versions are marked as ‘'Obsolete' and 'Out of guarantee'.

'Obsolete' is a software version which is not latest but still supported, i.e. new software versions within this branch are released and bug fixing patches are provided. ‘Obsolete’ is one of the versions (not the latest one) of the latest branch.

'Out of guarantee' is a non-supported software version, i.e. no bug fixing patches are provided, upgrade to the latest version is strongly recommended, and upgrade is the only solution in case a bug is found. 'Out of guarantee' is one of the versions (not the latest one ) of an earlier branch.

Any version, released more than 1 year ago is considered 'Out of guarantee'. Nevertheless, techsupport is always provided once requested regardless of a store version. Feel free to contact the X-Cart support team in HelpDesk.

How to find out X-Cart version

X-Cart 4.x.x

The version of X-Cart files and X-Cart database can be looked up in files VERSION and include/version.php respectively or by the following links:

http://your_site_URL/xcart_dir/VERSION

http://your_site_URL/xcart_dir/include/version.php

Example:

http://demo.x-cart.com/demo_goldplus/VERSION

http://demo.x-cart.com/demo_goldplus/include/version.php

Besides, X-Cart version is specified on page Tools/Summary/Environment info in the store admin back-end.

X-Cart 5.x.x

The store version is displayed in the left upper corner of all pages in the administrator’s back-end.

Besides, the store version can be seen by this link:

http://your_site_URL/xcart_dir/cart.php?target=version&scode=supportxc5check

File area

File area is a HelpDesk section from which purchased software can be downloaded, first of all. Besides, File Area is used for storing files and exchanging files with the X-Cart team.

Tab ‘File Area’ displays two sections - ‘Folders’ and ‘File name’.

1. Section ‘File name’ show the contents of folders selected.

2. Section ‘Folders’ shows a list of all File Area folders subdivided into:

• ‘Product Files’ - installation packages of software ordered in the account and of software provided for free;

folder : ‘X-Cart 4‘ contains installation packages of X-Cart 4 Classic of the latest and newest versions;

folder : ‘X-Cart 4 - Addons’ contains installation packages of X-Cart 4 modules of different versions; when downloading a module, please make sure the module version you chose is the same as your X-Cart store version to avoid incompatibility issues;

folder : ‘X-Cart 5’ contains an X-Cart 5 download link

• ‘Company files’ - folder ‘My Files’ contains data uploaded by the account holder or X-Cart team;

• ‘Ticket files’ - attachments to messages in tickets;

• ‘Project files’ - custom development/design projects data and reports.

Icon ‘+’ next to a folder opens a list of its sub-folders. Clicking on a folder opens its contents in the right-side section. On the right-side part links ‘File name’, ‘Size’ and Date‘ allow filtering files by the respective parameters. An arrow icon to the right from a file name opens a short description of the file.

To download a file

• find the needed file in one of the folders described above;

• click on the file, it will be saved in the local PC.

To upload a file

• find ‘Company files’ and open ‘My Files;

• in the right-side section click on ‘Upload files’ and ‘Select a file’

• click on ‘Add’ to the right from the selected file to upload one more file

• press ‘Upload’, the file will appear in folder ‘My Files’.

Tab ‘Get upgrade pack’ provides free upgrade patches for X-Cart 4.1.0 and higher.

• ‘License’ - the license for the store to be upgraded should be selected from the list of licenses available in the account;

• ‘Modules’ and ‘Free modules’ - upgrade files for selected modules will be included in the X-Cart upgrade package;

• ‘Upgrade pack’ - a list of upgrade packages for certain X-Cart versions;

• ‘Archive type’ - .tgs or .zip.

How to find security patches

The video demonstrates how security patches can be found in File Area

http://www.youtube.com/watch?v=hovB_Sx8nns&feature=em-uploademail

My Licenses

This section displays a list of software licenses available in a helpdesk account, shows license information and allows the account holder to manage the licenses.

On top of the ‘My Licenses’ tab links ‘URL’, ‘Brand’ and ‘Status’ allow filtering licenses in the list by the respective parameters.

• ‘URL’ - stands for a domain name of an X-Cart store;

• ‘Brand’ - stand for kinds of software ordered in the current helpdek account, (X-Cart 5, X-Cart 4, X-Payments, etc);

• ‘Status’ stands for license status set by the license holder.

With ‘URL’, ‘Brand’ and ‘Status’ filters defined a certain license is found.

With all filters cleared (‘URL’ - empty, ‘Brand’ - ‘Select brand’ and ‘Status - ‘Select status’) all available licenses are displayed.

The following information on a license is available:

• License key- a unique license identificator consisting of 16 capital letters; for X-Cart 5 it is used for store activation;

• ‘Register X-Cart 4 installation’ - relevant only to X-Cart 4 Classic licenses, software registration converts an evaluation X-Cart installation into a commercial one;

• URL- store domain name, a license can be renamed with the help of link ‘Change URL’ to the right from the license name;

• License products- software brand with a list of modules and recurring subscriptions assigned to the license, if any;

• ‘Add more to this license’- the button is useful when modules are needed for a X-Cart store, the button leads to the X-Cart web-site page offering additional modules;

• ‘Status’- a status is selected from a drop-down menu and set by the license holder, it does not impact the online store;

• ‘Version’- a store version is set by the license holder and does not impact the online store;

• ‘History’- this link opens a separate page with a full license management history (purchase date, acceptance, license URL updates, license registration, modules purchase, transfer, etc);

• ‘Transfer’- this link opens a separate page where license transfer to another helpdesk account can be performed;

• ‘Get upgrade pack’- this link leads to the File Area section of the same name.

Projects

Section ‘Projects’ opens with tab ‘Select project’ which shows a list of all projects performed or scheduled by the X-Cart team.

Clicking a project title opens tab ‘Project details’ containing a list of invoices and orders for projects as well as specifications and surveys.

Tab ‘Project tasks’ provides links to project tickets and shows such information as developers assigned to tasks, project time frames and status.

Buy products/services

In this section service and software can be bought:

1. To add an item to cart click a product name or tick the check-box next to the needed item;
2. Set the needed quantity in the field to the right ;
3. Click ‘Checkout’
4. On the page opened specify URL for software products and accept the terms of service and money-back policy;
5. Press ‘Continue’;
6. You will be redirected to the checkout page on the web-site of PayPro Global, the authorized payment processor.

Invoices

In the 'Invoices' section there are invoices awaiting payment. Once you purchase something, a receipt appears in the 'Orders' section.

Orders

This section holds the list of purchases you made with Qualiteam.

Accounting

This section contains records of liabilities.

Profiles

This section holds a list of users associated with your X-Cart Account.

Account types

Primary account	Primary account holder is the license owner. This is the person who purchased the license. The account owner can access any section of the HelpDesk.
Secondary account	Secondary account is a limited account type. The secondary account owners are able to use the HelpDesk message board. But they do not have access to the most of the sections (File area, Orders, Invoices, Profiles, Buy products/services, My licenses, etc.) Therefore secondary accounts are not permitted to manage serious business issues. All they can do is to hold correspondence via Communication center and take part in the Forum threads.
Advanced secondary account	Advanced secondary account is an enhanced account type, that allows the primary account to delegate some rights to other staff members. The advanced secondary account holder is allowed to: buy products and services, see and pay invoices and orders, review projects related information (orders, invoices, specifications), download software distribution packs and the necessary security patches. It does not allow License related operations, e.g. transfer of license, etc. This is an exlusive right available to the primary account holder only.

NOTE: all the products, purchased by the company representatives (inluding advanced secondary account holders) shall be considered the property of the license holder, i.e. the primary account owner.

Affiliate program

Allows to monitor your performance in Qualiteam affiliate program.

Complaints

This section should be used in case you are dissatisfied with the product or service, actions or lack of action by the Qualiteam or its staff.

How to transfer the license to another party?

You should submit a request to transfer your license:

1. go to 'My licenses' section of your X-Cart Account;
2. click 'Transfer' link opposite the license you are going to transfer;
3. fill in the fields in the request form: URL to which the license is transferred; 'company information' (the company which the license is transferred to); 'Account information' (the information on the person who will manage the license after it is transferred); number of TS-points being transferred along with the license;
4. click 'Transfer' button.

NOTE: if you are transferring your license to a person, who has Qualiteam Account, you should select 'existing customer' option in field 'Transfer to'. Then enter 'Primary contact person E-mail:'.

How to transfer skin/add-on license?

You should submit a request to transfer your add-on or skin license:

1. Go to 'My licenses' section. Click 'Transfer' link opposite the license, to which the skin/add-on you are going to transfer is registered.

2. The list of the add-ons is in section 'Select products'. Click 'Uncheck all'. Choose add-on(s) you want to transfer.

3. In drop-down box 'License key': - if you are moving the add-on to one of your licenses, you should select the license key from the list; - if have several licenses of your own and are going to transfer the add-on to another company/person, you should select "Other company license" and type the license key in the field below. - if have only one license of your own and are going to transfer the add-on to another company/person, you should just type the license key in the field.

4. (optional) Submit a number of support points you would like to transfer with the add-on.

Click 'Request license transfer'.

NOTE: you can transfer a skin/add-on license only to a person, who already has X-Cart or LiteCommerce license.

I received your notification but when I login to the Communication center, the message is not there

Usually it takes some time for our messages to be replicated on your side. The automatic notifications are sent out immediately after new message is posted. Therefore if you login to check new message right after you receive a notification you are not able to view it because it has not appeared in your Qualiteam Account yet. You can place your answer then (as you have the text of the message in the notification) or wait for 20 minutes.

How to subscribe to our company newsletters?

If you'd like to keep your store updated and secure, to be notified on all new releases and special offers, you have an opportunity to subscribe to our company newsletters. Please log in to your Qualiteam Account, go to the 'Manage accounts'->'Edit self profile' page. At the bottom of the page there is the 'Newsletter' section with 5 options:

• Company news:
• Promotions and special offers:
• Security alerts and advisory:
• About new products and releases:
• Minor releases and updates (high volume):

Tick the checkbox opposite the necessary option(s). Then you'll be regularly informed on the desired subject.

How to accept the transferred license?

1. Go to "My licenses" section. The license has 'Not accepted' status currently.

2. Click "Accept" link. The Agreement terms will appear. Read them carefully so that to avoid possible misunderstandings in future.

3. You should accept the agreement terms by submitting a signature. The signature is any number of characters, any name you want (it could be your name or the name of your neighbor) which is to be entered with two slashes (/) along the edges for ex.,

/John Smith/

After the procedure is completed all distributives, patches and documentation will appear in your 'File area'.

How to buy a new license (add-on, techsupport, etc.)?

Purchases are made via 'Buy products/services' page of your Qualiteam Account. Click on the 'List of available Products and Services' and the new page will offer you different licenses, add-ons, skins and services. Next to selected product click 'Order online' button and follow the procedure.

How to get a printable invoice for my purchase?

• If you paid the order via PayPRO Global

Invoice is sent to you by email upon successful confirmation of your payment by PayPRO. Also, you can contact PayPRO, tell they your order ID and other details and get invoice re-sent.

• If you paid the order via 2CheckOut.com:

We are not able to provide you with printable invoice for your purchase due to conditions for sellers set by 2Checkout.com. You need to submit a request with 2Checkout ID of your sale to the customer service of 2CheckOut.com at http://www.2checkout.com/support and they will provide you with printable version of the invoice for your purchase.

• If the order is paid by wire transfer/other payment method:

Contact us

How can I let my represetative (e.g. webmaster) use the message board and the forum?

To authorise some representative of yours in the Qualiteam Account, you should create a secondary user account for this person connected to your account.

Go to the 'Manage accounts' section -> 'New account' tab. Fill in the profile with the person's contact info. His/her email adress will become his/her Qualiteam Account login.

By default, secondary user accounts are able to use the message board, to navigate through the FAQ section. But they do not have access to most of the sections ('Manage accounts', 'File area', 'Orders', 'Invoices', 'Buy products/services', 'My licenses', etc.). Thus secondary accounts are not permitted to manage serious business issues. All they can do is to hold correspondence via 'Communication center' and take part in forum threads.

How to change my license URL?

Please note, X-Cart license permits you to move your store to another directory within the same domain. Moving to another domain is subject to a limitation: you are permitted to change a domain name in the license URL only once

If you would like to change the license URL, please follow the steps below:

1) go to the 'My licenses' section;

2) click the 'Change URL' link opposite the desired license; you will be redirected to the "Change license URL" tab

3) in case you are moving to another directory within the same domain enter a new path in the provided input field and hit 'Change folder location' button.

4) in case moving to another domain click "Change domain" link, enter the new URL in the displayed textfield, tick "I understand that I have to remove the software from old_url within 48 hours after the license is reissued" checkbox, and hit 'Change URL' button.

In case of any error/typo in the new URL please contact support team.

Information on the license URL changes will be recorded in a log ticket in the 'Communication center' - "LOG: License URL modifications."

Further actions for LiteCommerce users:

Now that you have changed the license URL of your store and have got the confirmation from us, you are able to change your cart's URL and use this new license in the admin area (Admin area / License).

Here's a brief instruction on what steps you should perform in order to launch the store at the new URL. Please be sure that you complete all the stages as they are all obligatory.

1. You will find License Certificate in your Qualiteam Account at https://secure.qtmsoft.com Go to 'My Licenses' section. There is 'Certificate' link next to the corresponding license entry. Copy all the text in the 'License certificate:' window and insert it on "Licenses" page of your LiteCommerce admin area. Your license has two parts (customer information and license). You should copy the whole text (both parts).

2. Also you should correct 'host settings' in the configuration file: /etc/config.php

[host_details]
http_host = "www.yourhost.com"
https_host = "www.yourhost.com"
web_dir = "/"

After that your cart will be working on new domain.

For X-Cart users:

You should correct host settings in the configuration file: /config.php

$xcart_http_host ="www.yourhost.com";
$xcart_https_host ="www.yourhost.com";
$xcart_web_dir ="";

After that your cart will be working on new domain.

Why can't I see the software files in the "File area" section?

Please check which of the below reasons refer to your very case.

1) Your product license currently has the "Pending" status (can be checked in the 'My licenses' section). This means that your purchase hasn't yet been verified. As soon as the billing manager processes your order, the software will become accessible for you.

2) You are logged in a secondary user account (can be checked in the 'Manage accounts' section). This means you aren't allowed to access the software. Please ask the owner of primary Qualiteam Account to download the files.

3) Other cases are specific and you need to post a request to 'Communication center'. A responsible person will inform you on the exact reason of the software unavailability.

How to transfer the license?

If you would like to transfer your license, please follow the steps below:

1) go to the 'My licenses' section;

2) click the 'Transfer' link opposite the license you are going to transfer;

3) fill in the fields in the request form:

- URL to which the license is transferred;

- 'company information' (the company whom the license is transferred to);

- 'Account information' (the information on the person who will manage the license after it is transferred);

- number of tech support points being transferred along with the license;

4) click the 'Request license transfer' button and follow the procedure.

How should I settle my invoice?

Enter your Qualiteam Account and go to the 'Invoices' section. Find the neccessary invoice (look through the 'Description' field which explains what this invoice is set for). Click on 'Pay' opposite the necessary invoice. Follow the procedure carefully and you'll be finally redirected to the 2CO site where you are supposed to finish the transaction.

Why My file area is empty?

If you have just purchased the license, your order may not have been finalized properly. Contact us using 'Communication center' in your HelpDesk account.

If you are an existing customer, you should ensure that you did not transfer your license(s) to another company. Access to the software files is closed when no licenses are registered in an account.

Otherwise, please, contact our customer service the 'Communication center'. We will check your account.

How to change hosting plan?

If you would like to upgrade your hosting plan to a more advanced or a longer one please submit a sales ticket in your Qualiteam Account -> Communication Center, our sales team will assist you with the change.

See also

• Qualiteam professional services FAQ