X-Cart:Categories

Categories and Subcategories

Finding products in an e-commerce store is easier when the products are categorized. Categories provide a centralized structure for the product catalog and help customers locate the products they need in mere seconds.

X-Cart allows you to create an unlimited number of custom product categories and populate them with products. Custom product categories are used to categorize products on the basis of any property.

Examples:

• Custom product categories for a bookstore might be 'Fiction', 'Non-Fiction', 'Audiobooks', etc.

• A shop specializing in clothing and accessories might have categories 'Men', 'Women', 'Teens', 'Kids & Baby'.

In X-Cart, products cannot be created outside custom product categories, so you need to have at least one custom product category to be able to add products.

Any category may have subcategories, which, in their turn, may have their own subcategories (The number of subcategories and levels of subcategories is unlimited).

On the Customer area main page, categories of the root level are listed in the Categories menu.

Note: The Categories menu is usually displayed in the sidebar. If you want your category tree to be positioned horizontally, check out X-Cart's 'Artistic tunes' skin set (can be purchased separately).

Subcategories and products contained in a root level category outside subcategories become available for viewing in the central area of the site page when a customer clicks on the name of the corresponding root level category in the Categories menu.

Every category/subcategory in a store can have an icon and a short description providing information as to what kind of products is contained there:

Custom product categories can be created and managed through the 'Categories Management' section of the Admin area (Catalog menu->Categories).

Roles in category management

If you are an X-Cart GOLD administrator/provider or an X-Cart PRO administrator:

• You can create custom product categories/subcategories (Study the chapter #Adding Categories).
• You can manage custom product categories/subcategories (See #Managing Existing Categories):
  • change the order of categories on the storefront
  • enable/disable categories
  • view the products contained in a category
  • modify categories
  • delete categories

If you are an X-Cart PRO provider:

• You can define, in which category (or categories) each of your products should be located (See the chapter #Product Management section of this manual).
• You cannot add, delete, rename, disable/enable categories or change the order in which they appear on the storefront.

Managing Categories

Navigating the category tree

To perform any operation on a category (for example, to modify or delete a category, or to view the products contained in a category), you first need to locate this category. As categories in your store may be located on more than one levels, you need to be able to navigate the category tree to locate categories.

No navigation is required to locate a category on the root level: a list of all the categories of the root level becomes immediately visible in the 'Categories' form as soon as you enter the 'Categories Management' section of the Admin area (Catalog menu->Categories):

The list is sorted alphabetically. The POS. column shows the order in which the categories appear on the storefront. The column PRODUCTS shows the number of products contained in each of the categories (outside subcategories). The column SUBCATEGORIES shows the number of subcategories in each of the categories. The column ENABLED demonstrates the status of the categories (enabled or disabled).

To locate a category on any level other than 'root', you need to navigate to that level of the category tree. If the desired category is a subcategory of a root level category, simply click on the name of the root level category. If the desired category is located several levels apart from the root level, consecutively click on the names of categories leading to this category until you reach the desired location. In any case, a click on a category name takes you to the level of that category and allows you to view the list of the category's subcategories (if the category has any subcategories). With regard to the category set shown in the screenshot above, a click on the root level category 'Books' will produce the following:

The name of the current category will be shown at the top of the 'Categories' form (Current category: "Books"). A list of the category's subcategories will be given below.

On any level except 'root', the top left-hand corner of the 'Categories' form will have a category level navigation bar. This bar will not only show the path to your current location, but will also allow you to return to any of the previously visited levels of the category tree with a single click.

Changing the order in which categories appear on the storefront

To change the order in which your categories appear on the storefront, do the following:

1. Go to the 'Categories Management' section of the Admin area (Catalog menu->Categories). You should see a form titled 'Categories'.
2. In the 'Categories' form, edit the position numbers of the categories that need to be moved (POS. column).
3. Click the Update button. The order of the categories in the Customer area should change.

Disabling/enabling categories

It is possible to temporarily disable categories. A disabled category does not appear in the category tree on the storefront and is removed from the 'Search in category' drop-down box of the 'Search for products' form in the Customer area.

To disable one or more categories:

1. Go to the 'Categories Management' section of the Admin area (Catalog menu->Categories). You should see a form titled 'Categories'.
2. Use the 'Categories' form to locate the categories which you want to disable.
3. In the ENABLED column, select No for each of these categories.
4. Click the Update button. The disabled categories should disappear from the storefront.

Note: Please be aware that disabling a category does not disable the products in that category. Although your customers will not be able to find products from a disabled category based on the category name, they will still be able to find them using other parameters (like product title) and they will also be able to access the products directly by entering appropriate URLs into the web browser address line.

To disable all the products in a disabled category, you need to do a product search based on the name of that category and use [X-Cart:Managing Products#Group product editing]] to assign the status Disabled to every product listed in the search results.

To re-enable previously disabled categories, re-set the value in the ENABLED column to Yes for these categories and click on Update. The categories should re-appear on the storefront.

Viewing the products contained in a category

To view the products contained in a category (outside subcategories):

1. Go to the 'Categories Management' section of the Admin area (Catalog menu->Categories). You should see a form titled 'Categories'.

2. Use the 'Categories' form to locate the category whose products you wish to view.

Note: You can freely move between category levels by using category name links and the category level navigation bar: clicking on the name of a category brings you to a lower level in your category tree; clicking on a link in the category level navigation bar brings you to that specific level. See #Navigating the category tree for details.

3. Do one of the following:

• In the categories list, click on the product number link (PRODUCTS column) opposite the name of the category.

or

• Click on the name of the category in the categories list; when the category page opens, click the button Category products below the title 'Current category: Name'.

A form titled 'Products' will be opened.

The list of products will be displayed in the 'Category products' section of the 'Products' form. Titles of the products for which the current category is main will be displayed in bold font. Titles of the products for which the current category is additional will use a non-bold font.

For each of the products, you will be able to see an SKU, a position number, a quantity and a price.

The 'Category products' section allows you to manage the category products very much like the 'Search results' form in the 'Products Management' section: you can delete, preview, modify and clone products, as well as update the products' quantities and prices and generate HTML links.

In addition to that, you can change the order in which the products appear within the category and add new products.

To change the order of products in the category, edit the position numbers of the products that need to be moved (POS. column), then click on Update.

To add a new product, click the Add new... button at the bottom of the 'Products' form.

Modifying categories

If you want to rename a category, to move it to a different location, to change its icon, membership availability or any other parameter(s), do the following:

1. Go to the 'Categories Management' section of the Admin area (Catalog menu->Categories). You should see a form titled 'Categories'.

2. Use the 'Categories' form to locate the category you wish to modify.

Note: You can freely move between category levels by using category name links and the category level navigation bar: clicking on the name of a category brings you to a lower level in your category tree; clicking on a link in the category level navigation bar brings you to that specific level. See #Navigating the category tree for details.

3. Do one of the following:

• Select a radio button next to the name of the category in the categories list and click the Modify selected button at the bottom of the 'Categories' form.

or

• Click on the name of the category in the categories list; when the category page opens, click the button Modify category below the title 'Current category: Name'.

A form titled 'Modify category' will be opened.

Below the 'Modify category' form there will also be a form with international descriptions of the category.

4. Use the 'Modify category' form to readjust the parameters of the category.

After editing any fields, be sure to click the Save button to save the changes.

To move the category to another location, scroll down to the 'Category location' section of the 'Modify category' form, select the desired location from the 'Current category location' drop-down box and click the Update button.

If you have moved the category, its location in the list of categories should change.

5. If necessary, add, edit or delete international descriptions for the category.

Deleting categories

If you want to completely remove a category (including all its subcategories and products), do the following:

1. Go to the 'Categories Management' section of the Admin area (Catalog menu->Categories). You should see a form titled 'Categories'.

2. Use the 'Categories' form to locate the category you wish to delete.

Note: You can freely move between category levels by using category name links and the category level navigation bar: clicking on the name of a category brings you to a lower level in your category tree; clicking on a link in the category level navigation bar brings you to that specific level. See #Navigating the category tree for details.

3. Do one of the following:

• Select a radio button next to the name of the category in the categories list and click the Delete selected button at the bottom of the 'Categories' form.

or

• Click on the name of the category in the categories list; when the category page opens, click the button Delete category below the title 'Current category: Name'.

A confirmation box will appear. The confirmation box will provide a list of all the categories, subcategories and products that will be removed if you choose to proceed with the deletion.

4. Click Yes to confirm your desire to delete the category. The category and all the subcategories and products contained in it will be removed. Please be aware that this operation cannot be reverted. (To cancel the operation, click No).

If you have chosen to delete the category, after an automatic page refresh, you should see an information box with a confirmation message.